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Everything you need for better, faster service

Whether you have one location or many, we have the tools and expertise you need to maximize operational efficiency and outcomes.

Starter
Basic
Enterprise
Campus

WaitWell
Starter

Ideal for organizations managing a single line with fewer than 3-5 services.

Best suited for businesses with up to 100 visits per month.

Starting at
$29/month/location
  • 1 location with unlimited staff accounts
  • 100 notifications per month
  • 1 virtual queue (synced appointments and walk-ins, with AI wait time estimator)
  • Appointment booking and management
  • Unlimited 2-way messaging (basic communication templates)
  • Dashboard
  • Basic Reports, without Waillo Insights
  • Payments
  • Starter Support (Knowledgebase and Live Chat)

 

WaitWell
Basic

Drive additional efficiencies with more advanced workflow functionality.

Suited for businesses with fewer than 250 visits/month.

Starting at
$55/month/location
  • Unlimited locations and staff accounts
  • 250 notifications per month
  • 2 virtual queues (synced appointments and walk-ins, with AI wait time estimator)
  • Appointment booking and management
  • Unlimited 2-way messaging (advanced communication templates)
  • Dashboard
  • Advanced Reports, without Waillo Insights
  • Payments
  • Basic Support (Knowledgebase, Live Chat and Email)

 

  • Ad Free
  • Broadcasts and Alerts
  • Waivers/Forms

 

Most Popular

WaitWell
Enterprise

Designed for larger organizations with complex service needs that require billing certainty and term discounts.

 

Contact for custom pricing
  • Unlimited locations and staff accounts
  • Custom SMS allowance per month
  • Unlimited queues (synced appointments and walk-ins, with AI wait time estimator)
  • Appointment booking and management
  • Unlimited 2-way messaging (advanced communication templates)
  • Dashboard
  • Advanced Reports, with Waillo Insights
  • Payments
  • Premium Support (Dedicated CSR – Knowledgebase, Live Chat and Email)
  • Ad Free
  • Broadcasts and Alerts
  • Waivers/Forms
  • Customer satisfaction and net promoter surveys
  • Document Upload
  • Multi-location analytics
  • Integrations
  • Central Booking Hub
  • Webhooks and API Access
  • Feature customization
  • SSO
  • Staff Scheduling
  • Waillo AI Chat
  • Desk assignments and ticket routing
  • Auto-Complete Address Field
  • Virtual Service
  • Sandbox environment
  • Invoicing by department
  • Fixed Pricing
  • Volume and term discounts
  • Events mode
  • Custom user roles
  • Service Locator Map
  • Service Level Agreement

WaitWell
Campus

Designed for campuses with complex, multi-department service needs that require billing certainty and term discounts.

 

Contact for custom pricing
  • Unlimited locations and staff accounts
  • Custom SMS allowance per month
  • Unlimited queues (synced appointments and walk-ins, with AI wait time estimator)
  • Appointment booking and management
  • Unlimited 2-way messaging (advanced communication templates)
  • Dashboard
  • Advanced Reports, with Waillo Insights
  • Payments
  • Premium Support (Dedicated CSR – Knowledgebase, Live Chat and Email)
  • Ad Free
  • Broadcasts and Alerts
  • Waivers/Forms
  • Customer satisfaction and net promoter surveys
  • Document Upload
  • Multi-location analytics
  • Integrations
  • Central Booking Hub
  • Webhooks and API Access
  • Feature customization
  • SSO
  • Staff Scheduling
  • Waillo AI Chat
  • Desk assignments and ticket routing
  • Auto-Complete Address Field
  • Virtual Service
  • Sandbox environment
  • Invoicing by department
  • Fixed Pricing
  • Volume and term discounts
  • Events mode
  • Custom user roles
  • Service Locator Map
  • Service Level Agreement

Large, multi-service businesses are switching to WaitWell (and loving it)

Camp Fortune logoCamp Fortune logoCamp Fortune logoCamp Fortune logoCamp Fortune logoCamp Fortune logoCamp Fortune logo
CanmoRegistry logoCanmoRegistry logoCanmoRegistry logoCanmoRegistry logoCanmoRegistry logoCanmoRegistry logoCanmoRegistry logo
Clever canines logoClever canines logoClever canines logoClever canines logoClever canines logoClever canines logoClever canines logo
George Brown College logoGeorge Brown College logoGeorge Brown College logoGeorge Brown College logoGeorge Brown College logoGeorge Brown College logoGeorge Brown College logo
Glentel logoGlentel logoGlentel logoGlentel logoGlentel logoGlentel logoGlentel logo
Grouse Mountain logoGrouse Mountain logoGrouse Mountain logoGrouse Mountain logoGrouse Mountain logoGrouse Mountain logoGrouse Mountain logo
Langers logoLangers logoLangers logoLangers logoLangers logoLangers logoLangers logo
MMI logoMMI logoMMI logoMMI logoMMI logoMMI logoMMI logo
Michael Garron Hospital logoMichael Garron Hospital logoMichael Garron Hospital logoMichael Garron Hospital logoMichael Garron Hospital logoMichael Garron Hospital logoMichael Garron Hospital logo
Slibuy.com logoSlibuy.com logoSlibuy.com logoSlibuy.com logoSlibuy.com logoSlibuy.com logoSlibuy.com logo
Swissport logoSwissport logoSwissport logoSwissport logoSwissport logoSwissport logoSwissport logo
Telus Spark logoTelus Spark logoTelus Spark logoTelus Spark logoTelus Spark logoTelus Spark logoTelus Spark logo
University of Buffalo logoUniversity of Buffalo logoUniversity of Buffalo logoUniversity of Buffalo logoUniversity of Buffalo logoUniversity of Buffalo logoUniversity of Buffalo logo
University of Alberta logoUniversity of Alberta logoUniversity of Alberta logoUniversity of Alberta logoUniversity of Alberta logoUniversity of Alberta logoUniversity of Alberta logo
University of Texas at Austin logoUniversity of Texas at Austin logoUniversity of Texas at Austin logoUniversity of Texas at Austin logoUniversity of Texas at Austin logoUniversity of Texas at Austin logoUniversity of Texas at Austin logo
Wellington-Dufferin-Guelph public health iconWellington-Dufferin-Guelph public health iconWellington-Dufferin-Guelph public health iconWellington-Dufferin-Guelph public health iconWellington-Dufferin-Guelph public health iconWellington-Dufferin-Guelph public health iconWellington-Dufferin-Guelph public health icon
Wireless logoWireless logoWireless logoWireless logoWireless logoWireless logoWireless logo

Compare all features

Starter

Basic

Enterprise

Campus

Starter

Basic

Enterprise

Campus

General

The tools and support you need to get up and running fast.

Dedicated Customer Support Representative
A dedicated support representative assists with configuration, training, and ongoing support.
yes yes yes yes
Cloud-Based SaaS Solution
WaitWell is cloud-based and accessible through a browser. No additional software is required. Feature and security updates are made automatically through the cloud.
yes yes yes yes
Branding
Incorporate your brand’s logo and color palette throughout to deliver a consistent employee and customer experience.
yes yes yes yes
Multi-Location Support
Customize WaitWell at the location level including services, hours of operation, appointment types, and more.
yes yes yes yes
Payments
Support digital payments tied to visits and services.
yes yes yes yes
2-way Communication (Web, Email & SMS)
Facilitate two way communication during a visit using web messaging and email.
yes yes yes yes
Notification Threshold
Plan threshold for messages exchanged by staff and visitors using SMS and Email.
100 per month 250 per month Custom Custom
Ad Free
Remove third party ads to keep the experience fully on brand for staff and visitors.
yes yes yes yes
Broadcasts and Alerts
Share service updates and alerts instantly across active visits and waiting audiences.
yes yes yes yes
Fixed Pricing
Predictable, fixed pricing with no usage surprises.
yes yes yes yes
Volume and Term Discounts
Reduced pricing for higher usage volumes and longer commitments.
yes yes yes yes
Staff Scheduling
Manage staff schedules alongside customer/visitor queuing and booking
yes yes yes yes
Waillo AI chat
Support real time questions about wait times, appointment availability, and services.
yes yes yes yes
Queue Management System

Replace your in-person lineup with a virtual queue.

Multi-Channel Queue
Enable customers to join your queue via QR code, website link, or onsite kiosk.
yes yes yes yes
Single Screen Management
Manage your virtual queue from a single screen.
yes yes yes yes
Virtual Queues with AI Wait Times
Provide customers with accurate, AI-calculated wait times.
1 2 Unlimited Unlimited
Two-Stage Waiting
Set your waiting room capacity and notify customers when there’s space inside.
yes yes yes yes
Capacity Management
Define a set capacity for your waiting area, and enable customers to wait outside the waiting room.
yes yes yes yes
Service Types
Create unlimited service types and queues.
yes yes yes yes
Ticket Management
Route, transfer, or prioritize individual tickets.
yes yes yes yes
Queue Control
Allow queue holds and set hours and days the queue is open or closed.
yes yes yes yes
Custom Fields
Create unique fields for customers to complete prior to joining the queue.
yes yes yes yes
Custom Buttons
Create shortcuts that streamline ticket actions.
yes yes yes yes
Real-Time Dashboard
See an overview of key operational statistics like customers currently waiting, peak waiting, being served, cancellations, and more.
yes yes yes yes
Service Locator Map
Embed maps to your website showing real-time availability and wait times
yes yes yes yes
Callback Queue
Allow visitors to join a queue online and receive a callback when it is their turn.
yes yes yes yes
Workflow Automation

Guide customers through multi-step flows with sequenced instructions, notifications, and approvals.

Document Upload
Allow visitors to upload required documents ahead of or during their visit.
yes yes yes yes
Communication Templates
Leverage and customize pre-built templates for customer communication at every step of the journey.
Basic yes yes yes
Waivers and Forms
Request, verify, and upload customer waivers or intake documents.
yes yes yes yes
Desk Assignments and Ticket Routing
Assign and route tickets to the right staff after check-in and appointment validation.
yes yes yes yes
Auto Complete Address Field
Reduce typing errors and speed up form entry.
yes yes yes yes
Industry Specific Modes
Leverage industry-specific automation for dispatchers, pharmacies, dispensaries, healthcare, and more.
yes yes yes yes
Appointments

Easily manage in-person, virtual, booked, and walk-in appointments in one place.

Appointment Bookings & Management
Integrate walk-in appointments into your schedule while prioritizing booked customers.
yes yes yes yes
Automated Appointment Reminders
Automate appointment reminders, wait time updates, and more via text or email.
yes yes yes yes
Virtual Service

Deliver quality service remotely with secure virtual meetings, fully integrated with your schedule and queue.

Virtual Service
Deliver quality service remotely with secure virtual meetings.
yes yes yes yes
Microsoft Teams
Integrate Microsoft Teams meetings with your calendar and queue.
yes yes yes yes
Google Meet
Integrate Google Meet meetings with your calendar and queue.
yes yes yes yes
Zoom
Integrate Zoom meetings with your calendar and queue.
yes yes yes yes
Accessibility

Make your services accessible to customers with disabilities, impairments, language barriers, and those who require virtual service.

Kiosk
Customers can join the queue from an on-premise device (tablet or kiosk stand).
Bring your own hardware, or purchase devices through WaitWell.
Waitlist Display
Connect WaitWell to a smart TV or tablet so customers can visually monitor their wait status. Create custom automated voice notifications to let customers know it’s their turn.
yes yes yes yes
Multi-Language Support
Deliver multilingual content and real-time communications with language detection and dynamic translation.
yes yes yes yes
Central Booking Hub
Manage in-person or phone bookings across locations, with role-based access limiting staff to the info they need.
yes yes yes yes
Customer Insights

Deliver more positive customer experiences by tracking customer service history, staff notes, ratings, and reviews in one place.

Customer Satisfaction Survey
Request reviews from customers after service has been delivered.
yes yes yes yes
Net Promoter Score
Measure customer loyalty by asking how likely visitors are to recommend the service.
yes yes yes yes
Notes
Add notes to a customer’s profile to create more efficiency for future visits.
yes yes yes yes
Analytics and Reporting

See real-time data for operational efficiency, performance, and satisfaction.

Dashboard
Get a real-time overview of key operational statistics.
yes yes yes yes
Same-Day Data Exports
Generate reports in real time or for past timeframes, and export them to Excel.
yes yes yes yes
Dynamic Report Generation
Generate reports in real-time and export to Excel.
yes yes yes yes
Available Reports
Get unlimited access to 35+ templated reports.
2 2 35+ (Including Waillo Insights) 35+ (Including Waillo Insights)
Multi-Location Advanced Analytics
Filter by location and make comparisons between locations, service types, and queues.
yes yes yes yes
Customer Data Import
Import customer data from external data sources.
yes yes yes yes
Waillo AI Insights
Identify issues and opportunities through AI powered analysis.
yes yes yes yes
Service Goal Setting
Set and track goals for wait times and service times by location.
yes yes yes yes
Integrations

Integrate with your CRM, calendar, virtual meeting platform, ERP, marketing automation, and more, or create branded experiences and workflows with our open API.

Out-of-the-box
Get started quickly with prebuilt features and integrations that work without custom setup.
yes yes yes yes
Custom Integrations
Connect WaitWell with your existing systems through tailored integrations and APIs.
yes yes yes yes
Webhooks
Send real-time event updates to other systems automatically.
yes yes yes yes
Open API
Access an open API to connect WaitWell with your existing systems and workflows.
yes yes yes yes
Security & Performance

Our advanced cloud architecture delivers enterprise-grade security and performance.

Service Level Agreement (SLA)
Agreement stipulating up-time commitments.
yes yes yes yes
Single Sign-On & Multi-Factor Authentication
SAML integration with various tools.
yes yes yes yes
Redundancy
Servers run in parallel and replicate data in real time. Servers fail over to parallel servers to ensure continuity of service without disruption.
yes yes yes yes
Performance Monitoring
An elastic load balancer between servers ensures fast, consistent system performance.
yes yes yes yes
Role-Based Access Control
Control system access by assigning permissions based on user roles.
Basic Basic Advanced Advanced
Custom user roles
Create custom user roles to control access and permissions.
yes yes yes yes
Data Residency
Servers are located across North America to meet data residency requirements
yes yes yes yes
Audit Logging
Track system activity and user actions over time.
yes yes yes yes
Backup and Recovery
Protect data with secure backups and fast restoration.
yes yes yes yes
Data Anonymization
Remove identifying details to protect user privacy.
yes yes yes yes
Governance
System and corporate governance is based on the NIST, SOC, HIPAA, and GDPR frameworks.
yes yes yes yes
Support

Basic Support gets you started with digital assistance. Essential Support sits in between, while Premium Support includes in depth training and full implementation.

Tier
Included with implementation fee
Starter Basic Premium Premium
Channels
Support reliably available via these channels.
Support via standard channels: Knowledgebase and Online Chat Dedicated support contact by Email and standard channels Dedicated support contact by Phone, Email and standard channels Dedicated support contact by Phone, Email and standard channels
Availability
Availability for support outside of major service disruptions, which are addressed within 4 hours for all support tiers.
Monday to Friday: 9am–5pm MST, replies within 48 hours Monday to Friday: 7am–7pm MST, with a 24-hour response time within these hours. Monday to Friday 6am–8pm MST, Saturday and Sunday 7am–7pm MST, with a 4-hour response time within these hours. Monday to Friday 6am–8pm MST, Saturday and Sunday 7am–7pm MST, with a 4-hour response time within these hours.
Staff Training
Comprehensive onboarding sessions
yes yes Admins and users receive separate training, with options for train-the-trainer, train-the-agent, or both. Admins and users receive separate training, with options for train-the-trainer, train-the-agent, or both.
Initial Implementation and Configuration
Setup assistance to ensure WaitWell is configured according to your organization’s specific requirements.
yes yes A six-stage, consultative approach with unlimited revisions, full project management, and on-call support during onboarding week. A six-stage, consultative approach with unlimited revisions, full project management, and on-call support during onboarding week.
Invoicing by Business Unit
Separate billing by business unit for clearer cost allocation
yes yes yes yes
Setup by Division
Customized setup and preferences to ensure separation, e.g by region or department.
yes yes yes yes
Sandbox Environment
Access to a testing environment where you can safely explore features and configurations without impacting live data.
yes yes yes yes
Customized location templates for configuration, waivers, forms, etc
Pre-built, modifiable templates for streamlined setup
Only during initial setup; please refer to the knowledge base thereafter. Only during initial setup; please refer to the knowledge base thereafter. yes yes
SSO Integration
Integrate WaitWell with your organization’s existing authentication system.
yes yes yes yes
API Library
Extend WaitWell’s functionality and integrate with other systems.
yes yes yes yes
Business Reviews
Regular review sessions to align WaitWell’s features with your business goals and track performance.
yes yes Quarterly Quarterly
Invitation to participate in periodic product sessions
Access to exclusive sessions where you can learn about upcoming features, provide feedback, and influence future updates.
yes yes yes yes
Customization Credits
Custom development & integrations tailored to your needs.
yes yes yes yes

Feature

General

The tools and support you need to get up and running fast.

Dedicated Customer Support Representative
A dedicated support representative assists with configuration, training, and ongoing support.
yes yes yes yes yes yes yes yes
Cloud-Based SaaS Solution
WaitWell is cloud-based and accessible through a browser. No additional software is required. Feature and security updates are made automatically through the cloud.
yes yes yes yes yes yes yes yes
Branding
Incorporate your brand’s logo and color palette throughout to deliver a consistent employee and customer experience.
yes yes yes yes yes yes yes yes
Multi-Location Support
Customize WaitWell at the location level including services, hours of operation, appointment types, and more.
yes yes yes yes yes yes yes yes
Payments
Support digital payments tied to visits and services.
yes yes yes yes yes yes yes yes
2-way Communication (Web, Email & SMS)
Facilitate two way communication during a visit using web messaging and email.
yes yes yes yes yes yes yes yes
Notification Threshold
Plan threshold for messages exchanged by staff and visitors using SMS and Email.
100 per month 250 per month Custom Custom 100 per month 250 per month Custom Custom
Ad Free
Remove third party ads to keep the experience fully on brand for staff and visitors.
yes yes yes yes yes yes yes yes
Broadcasts and Alerts
Share service updates and alerts instantly across active visits and waiting audiences.
yes yes yes yes yes yes yes yes
Fixed Pricing
Predictable, fixed pricing with no usage surprises.
yes yes yes yes yes yes yes yes
Volume and Term Discounts
Reduced pricing for higher usage volumes and longer commitments.
yes yes yes yes yes yes yes yes
Staff Scheduling
Manage staff schedules alongside customer/visitor queuing and booking
yes yes yes yes yes yes yes yes
Waillo AI chat
Support real time questions about wait times, appointment availability, and services.
yes yes yes yes yes yes yes yes
Queue Management System

Replace your in-person lineup with a virtual queue.

Multi-Channel Queue
Enable customers to join your queue via QR code, website link, or onsite kiosk.
yes yes yes yes yes yes yes yes
Single Screen Management
Manage your virtual queue from a single screen.
yes yes yes yes yes yes yes yes
Virtual Queues with AI Wait Times
Provide customers with accurate, AI-calculated wait times.
1 2 Unlimited Unlimited 1 2 Unlimited Unlimited
Two-Stage Waiting
Set your waiting room capacity and notify customers when there’s space inside.
yes yes yes yes yes yes yes yes
Capacity Management
Define a set capacity for your waiting area, and enable customers to wait outside the waiting room.
yes yes yes yes yes yes yes yes
Service Types
Create unlimited service types and queues.
yes yes yes yes yes yes yes yes
Ticket Management
Route, transfer, or prioritize individual tickets.
yes yes yes yes yes yes yes yes
Queue Control
Allow queue holds and set hours and days the queue is open or closed.
yes yes yes yes yes yes yes yes
Custom Fields
Create unique fields for customers to complete prior to joining the queue.
yes yes yes yes yes yes yes yes
Custom Buttons
Create shortcuts that streamline ticket actions.
yes yes yes yes yes yes yes yes
Real-Time Dashboard
See an overview of key operational statistics like customers currently waiting, peak waiting, being served, cancellations, and more.
yes yes yes yes yes yes yes yes
Service Locator Map
Embed maps to your website showing real-time availability and wait times
yes yes yes yes yes yes yes yes
Callback Queue
Allow visitors to join a queue online and receive a callback when it is their turn.
yes yes yes yes yes yes yes yes
Workflow Automation

Guide customers through multi-step flows with sequenced instructions, notifications, and approvals.

Document Upload
Allow visitors to upload required documents ahead of or during their visit.
yes yes yes yes yes yes yes yes
Communication Templates
Leverage and customize pre-built templates for customer communication at every step of the journey.
Basic yes yes yes Basic yes yes yes
Waivers and Forms
Request, verify, and upload customer waivers or intake documents.
yes yes yes yes yes yes yes yes
Desk Assignments and Ticket Routing
Assign and route tickets to the right staff after check-in and appointment validation.
yes yes yes yes yes yes yes yes
Auto Complete Address Field
Reduce typing errors and speed up form entry.
yes yes yes yes yes yes yes yes
Industry Specific Modes
Leverage industry-specific automation for dispatchers, pharmacies, dispensaries, healthcare, and more.
yes yes yes yes yes yes yes yes
Appointments

Easily manage in-person, virtual, booked, and walk-in appointments in one place.

Appointment Bookings & Management
Integrate walk-in appointments into your schedule while prioritizing booked customers.
yes yes yes yes yes yes yes yes
Automated Appointment Reminders
Automate appointment reminders, wait time updates, and more via text or email.
yes yes yes yes yes yes yes yes
Virtual Service

Deliver quality service remotely with secure virtual meetings, fully integrated with your schedule and queue.

Virtual Service
Deliver quality service remotely with secure virtual meetings.
yes yes yes yes yes yes yes yes
Microsoft Teams
Integrate Microsoft Teams meetings with your calendar and queue.
yes yes yes yes yes yes yes yes
Google Meet
Integrate Google Meet meetings with your calendar and queue.
yes yes yes yes yes yes yes yes
Zoom
Integrate Zoom meetings with your calendar and queue.
yes yes yes yes yes yes yes yes
Accessibility

Make your services accessible to customers with disabilities, impairments, language barriers, and those who require virtual service.

Kiosk
Customers can join the queue from an on-premise device (tablet or kiosk stand).
Bring your own hardware, or purchase devices through WaitWell.
Waitlist Display
Connect WaitWell to a smart TV or tablet so customers can visually monitor their wait status. Create custom automated voice notifications to let customers know it’s their turn.
yes yes yes yes yes yes yes yes
Multi-Language Support
Deliver multilingual content and real-time communications with language detection and dynamic translation.
yes yes yes yes yes yes yes yes
Central Booking Hub
Manage in-person or phone bookings across locations, with role-based access limiting staff to the info they need.
yes yes yes yes yes yes yes yes
Customer Insights

Deliver more positive customer experiences by tracking customer service history, staff notes, ratings, and reviews in one place.

Customer Satisfaction Survey
Request reviews from customers after service has been delivered.
yes yes yes yes yes yes yes yes
Net Promoter Score
Measure customer loyalty by asking how likely visitors are to recommend the service.
yes yes yes yes yes yes yes yes
Notes
Add notes to a customer’s profile to create more efficiency for future visits.
yes yes yes yes yes yes yes yes
Analytics and Reporting

See real-time data for operational efficiency, performance, and satisfaction.

Dashboard
Get a real-time overview of key operational statistics.
yes yes yes yes yes yes yes yes
Same-Day Data Exports
Generate reports in real time or for past timeframes, and export them to Excel.
yes yes yes yes yes yes yes yes
Dynamic Report Generation
Generate reports in real-time and export to Excel.
yes yes yes yes yes yes yes yes
Available Reports
Get unlimited access to 35+ templated reports.
2 2 35+ (Including Waillo Insights) 35+ (Including Waillo Insights) 2 2 35+ (Including Waillo Insights) 35+ (Including Waillo Insights)
Multi-Location Advanced Analytics
Filter by location and make comparisons between locations, service types, and queues.
yes yes yes yes yes yes yes yes
Customer Data Import
Import customer data from external data sources.
yes yes yes yes yes yes yes yes
Waillo AI Insights
Identify issues and opportunities through AI powered analysis.
yes yes yes yes yes yes yes yes
Service Goal Setting
Set and track goals for wait times and service times by location.
yes yes yes yes yes yes yes yes
Integrations

Integrate with your CRM, calendar, virtual meeting platform, ERP, marketing automation, and more, or create branded experiences and workflows with our open API.

Out-of-the-box
Get started quickly with prebuilt features and integrations that work without custom setup.
yes yes yes yes yes yes yes yes
Custom Integrations
Connect WaitWell with your existing systems through tailored integrations and APIs.
yes yes yes yes yes yes yes yes
Webhooks
Send real-time event updates to other systems automatically.
yes yes yes yes yes yes yes yes
Open API
Access an open API to connect WaitWell with your existing systems and workflows.
yes yes yes yes yes yes yes yes
Security & Performance

Our advanced cloud architecture delivers enterprise-grade security and performance.

Service Level Agreement (SLA)
Agreement stipulating up-time commitments.
yes yes yes yes yes yes yes yes
Single Sign-On & Multi-Factor Authentication
SAML integration with various tools.
yes yes yes yes yes yes yes yes
Redundancy
Servers run in parallel and replicate data in real time. Servers fail over to parallel servers to ensure continuity of service without disruption.
yes yes yes yes yes yes yes yes
Performance Monitoring
An elastic load balancer between servers ensures fast, consistent system performance.
yes yes yes yes yes yes yes yes
Role-Based Access Control
Control system access by assigning permissions based on user roles.
Basic Basic Advanced Advanced Basic Basic Advanced Advanced
Custom user roles
Create custom user roles to control access and permissions.
yes yes yes yes yes yes yes yes
Data Residency
Servers are located across North America to meet data residency requirements
yes yes yes yes yes yes yes yes
Audit Logging
Track system activity and user actions over time.
yes yes yes yes yes yes yes yes
Backup and Recovery
Protect data with secure backups and fast restoration.
yes yes yes yes yes yes yes yes
Data Anonymization
Remove identifying details to protect user privacy.
yes yes yes yes yes yes yes yes
Governance
System and corporate governance is based on the NIST, SOC, HIPAA, and GDPR frameworks.
yes yes yes yes yes yes yes yes
Support

Basic Support gets you started with digital assistance. Essential Support sits in between, while Premium Support includes in depth training and full implementation.

Tier
Included with implementation fee
Starter Basic Premium Premium Starter Basic Premium Premium
Channels
Support reliably available via these channels.
Support via standard channels: Knowledgebase and Online Chat Dedicated support contact by Email and standard channels Dedicated support contact by Phone, Email and standard channels Dedicated support contact by Phone, Email and standard channels Support via standard channels: Knowledgebase and Online Chat Dedicated support contact by Email and standard channels Dedicated support contact by Phone, Email and standard channels Dedicated support contact by Phone, Email and standard channels
Availability
Availability for support outside of major service disruptions, which are addressed within 4 hours for all support tiers.
Monday to Friday: 9am–5pm MST, replies within 48 hours Monday to Friday: 7am–7pm MST, with a 24-hour response time within these hours. Monday to Friday 6am–8pm MST, Saturday and Sunday 7am–7pm MST, with a 4-hour response time within these hours. Monday to Friday 6am–8pm MST, Saturday and Sunday 7am–7pm MST, with a 4-hour response time within these hours. Monday to Friday: 9am–5pm MST, replies within 48 hours Monday to Friday: 7am–7pm MST, with a 24-hour response time within these hours. Monday to Friday 6am–8pm MST, Saturday and Sunday 7am–7pm MST, with a 4-hour response time within these hours. Monday to Friday 6am–8pm MST, Saturday and Sunday 7am–7pm MST, with a 4-hour response time within these hours.
Staff Training
Comprehensive onboarding sessions
yes yes Admins and users receive separate training, with options for train-the-trainer, train-the-agent, or both. Admins and users receive separate training, with options for train-the-trainer, train-the-agent, or both. yes yes Admins and users receive separate training, with options for train-the-trainer, train-the-agent, or both. Admins and users receive separate training, with options for train-the-trainer, train-the-agent, or both.
Initial Implementation and Configuration
Setup assistance to ensure WaitWell is configured according to your organization’s specific requirements.
yes yes A six-stage, consultative approach with unlimited revisions, full project management, and on-call support during onboarding week. A six-stage, consultative approach with unlimited revisions, full project management, and on-call support during onboarding week. yes yes A six-stage, consultative approach with unlimited revisions, full project management, and on-call support during onboarding week. A six-stage, consultative approach with unlimited revisions, full project management, and on-call support during onboarding week.
Invoicing by Business Unit
Separate billing by business unit for clearer cost allocation
yes yes yes yes yes yes yes yes
Setup by Division
Customized setup and preferences to ensure separation, e.g by region or department.
yes yes yes yes yes yes yes yes
Sandbox Environment
Access to a testing environment where you can safely explore features and configurations without impacting live data.
yes yes yes yes yes yes yes yes
Customized location templates for configuration, waivers, forms, etc
Pre-built, modifiable templates for streamlined setup
Only during initial setup; please refer to the knowledge base thereafter. Only during initial setup; please refer to the knowledge base thereafter. yes yes Only during initial setup; please refer to the knowledge base thereafter. Only during initial setup; please refer to the knowledge base thereafter. yes yes
SSO Integration
Integrate WaitWell with your organization’s existing authentication system.
yes yes yes yes yes yes yes yes
API Library
Extend WaitWell’s functionality and integrate with other systems.
yes yes yes yes yes yes yes yes
Business Reviews
Regular review sessions to align WaitWell’s features with your business goals and track performance.
yes yes Quarterly Quarterly yes yes Quarterly Quarterly
Invitation to participate in periodic product sessions
Access to exclusive sessions where you can learn about upcoming features, provide feedback, and influence future updates.
yes yes yes yes yes yes yes yes
Customization Credits
Custom development & integrations tailored to your needs.
yes yes yes yes yes yes yes yes

Let’s create the best plan for your business together

Frequently Asked Questions

How much does WaitWell cost?

WaitWell offers four plans: Starter at $29/month per location, Basic at $55/month per location, and Enterprise and Campus, which are custom-priced. Starter suits a single location with up to 100 visits per month; Basic suits businesses with fewer than 3,000 visits per month; and Enterprise and Campus are designed for larger or multi-department organizations needing billing certainty and term discounts.

Is there a free trial or a free plan?

WaitWell’s published plans start at $29/month per location for Starter, and all plans are arranged by contacting the sales team, who build a package based on your number of locations, users, and goals. For current trial availability, Contact Sales.

What’s the difference between the Starter and Basic plans?

Starter covers one location with a single virtual queue, 100 SMS per month, and basic reports and support. Basic adds unlimited locations and staff accounts, a second virtual queue, 250 SMS per month, advanced reports, multi-location analytics, two-stage waiting, an ad-free experience, broadcasts and alerts, and waivers and forms.

Which plan includes integrations, SSO, and API access?

Integrations, custom integrations, webhooks, open API access, and SSO are included on the Enterprise and Campus plans. These plans also add features such as Waillo AI Insights, the Central Booking Hub, staff scheduling, virtual service, a sandbox environment, custom user roles, and a Service Level Agreement.

Is WaitWell priced per location or per user?

WaitWell’s Starter and Basic plans are priced per month per location, and all plans include unlimited staff accounts (Starter is limited to one location). Enterprise and Campus plans offer custom pricing with fixed-pricing options and volume and term discounts.

Does WaitWell charge for SMS messaging?

Each plan includes a monthly SMS allowance — 100 messages on Starter, 250 on Basic, and a custom allowance on Enterprise and Campus — with top-ups available if you exceed your allowance.

What kind of support and onboarding is included?

Support scales by plan: Starter includes knowledge base and live chat; Basic adds email support; and Enterprise and Campus include premium support with a dedicated representative reachable by phone, email, and standard channels. Enterprise and Campus also include a six-stage, consultative implementation with unlimited revisions, full project management, and on-call support during onboarding week.

Can my organization buy several lower-tier (Starter or Basic) plans for different teams instead of one Enterprise plan?

Our plans are licensed per organization, not per team. If you have several teams or departments that need access, the Enterprise plan is designed exactly for that — it consolidates everyone under one account with centralized billing, admin controls, and provisioning, and it usually works out more cost-effective at scale. If you’re not sure which plan fits your structure, reach out to our sales team and we’ll help you find the right setup.

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